E-mail is the single largest interruption in modern life.
In a digital world, creating time hinges on minimizing it.
The first step towards controlling the e-mail impulse is setting up an autoresponse, which indicates you will be checking e-mail twice per day or less. This is an example of “batching” tasks, or performing like tasks at set times, between which you let them accumulate.
In this post, I will share two of my own tried-and-true e-mail autoresponses, one short and one long.
Your success with batching — whether laundry, phone calls, or e-mail — will depend on two factors: your ability to train others to respect these intervals, and, much more difficult, your ability to discipline yourself to follow your own rules.
So what works?
Before my current examples, let’s look at a basic template from The 4-Hour Workweek. Readers have tested this one in 30+ languages:
Greetings, Friends [or Esteemed Colleagues],
Due to high workload, I am currently checking and responding to e-mail twice daily at 12: 00 P.M. ET [or your time zone] and 4: 00 P.M. ET.
If you require urgent assistance (please ensure it is urgent) that cannot wait until either 12: 00 P.M. or 4: 00 P.M., please contact me via phone at 555-555-5555.
Thank you for understanding this move to more efficiency and effectiveness. It helps me accomplish more to serve you better.
The above is simple but works. Furthermore, bosses respond better than you’d think. Here’s a real-world example.
Now, on to my current faves… Read More