Reflecting or deleting e-mail can be an art form. (Photo: marinegirl)
An increasingly popular approach for escaping the inbox is the routine use of e-mail autoresponders.
Love it or hate it, reflecting or deleting e-mail can be an art form.
I’ve collected some of my favorite autoresponders of 2007 from Gmail and included them below.
The styles range from polite and hat-in-hand to direct and full-frontal, and include examples from both employees and business owners… Names have been changed.
Have a good (or amusing) autoresponder to share, whether real or made-up? Drop it in the comments and give someone a helping hand or a good laugh :)
SUBJECT: I Received Your Email
Dear Friends, Clients and Colleagues,
Due to high workload, I check email twice daily at 9:00 AM and 2:00 PM EST Monday-Thursday. I respond to urgent email at those times and endeavor to respond to all other email once a week, on Sundays at 6:00 AM EST.
If you require urgent assistance (please ensure that it is urgent) that cannot wait until either 9:00 AM or 2:00 PM, please contact me via phone at 555.666.4416.
Thank you for understanding this move to more efficiency and effectiveness. It helps me accomplish more to serve you better.
Polite and Boss-Friendly:
SUBJECT: Please call if it can’t wait until 11am or 4pm
In an effort to increase productivity and efficiency I am beginning a new personal email policy. I’ve recently realized I spend more time shuffling through my inbox and less time focused on the task at hand. It has become an unnecessary distraction that ultimately creates longer lead times on my ever-growing ‘to do’ list.
Going forward I will only be checking/responding to email at 11a and 4p on weekdays. I will try and respond to email in a timely manner without neglecting the needs of our clients and brand identity.
If you need an immediate time-sensitive response… please don’t hesitate to call me. Phones are more fun anyways.
Hopefully this new approach to email management will result in shorter lead times with more focused & creative work on my part. Cheers & here’s to life outside of my inbox!
All the best,
John “The Employee” Doe
Short and Sweet:
SUBJECT: Off of E-Mail — Call if Urgent
Thank you for your email! Due to my current workload, I am only checking email at 11am and 4pm. If you need anything immediately, please call me on my cell so that I can address this important matter with you. Thank you and have a great day!
Take No Prisoners:
Subject: I’m sorry but your e-mail has been deleted
Hi, it’s Simon Cowell.
I’m on a project until February 4 — your message has been deleted and will not be seen.
Please re-send after the 4th. Or if something is urgent, please contact firstname.lastname@example.org.
All the best,
Take No Prisoners with a Smile:
SUBJECT: I’ll be back August 14th…
Hey, it’s Jimmy here…
I’m traveling on vacation and will return on Tuesday, Aug. 14th.
[website or Google calendar URL] < --- That's my schedule
All email I receive until that time will be automatically deleted, so if you have a dire emergency, contact my Executive Assistant, Jack-o-lantern at (555) 444-2525.
That way I'm not overwhelmed with playing "catch-up" and I can hit the ground running and give you the immediate attention you deserve when I get back.
I appreciate your courtesy in advance and look forward to our paths crossing again after Aug. 14th.
All good wishes,
The Universal Language of "No, I Didn't Get Your E-Mail":
SUBJECT: Penelope checks email twice a day/mira el correo 2 veces al día
Dear customers and colleagues,
Due to high workload, I am currently responding to email twice daily at 11:00 am and 4:30 pm CET.
If you require urgent assistance or response (please ensure it is urgent) that can not wait, please contact via phone at +22-555559878.
Thank you for understanding this move to more efficiency, effectiveness and focus. It helps me accomplish more to serve you better.
Have the greatest day,
Estimados clientes y colegas:
Debido al gran volumen de trabajo que tengo actualmente estoy contestando al correo dos veces al día a las 11 de la mañana y 4:30 de la tarde (hora Madrid).
Si necesitas hablar conmigo con urgencia (por favor valora si es de verdad urgente), no dudes en llamarme al móvil al +22-555559878.
Mi intención es ser más eficaz, concentrarme de verdad y sacar más adelante para atenderte mejor.
Ten un día estupendo,
Nothing But The Facts:
SUBJECT: I'm busy
I don't chek e-male much. To much reading. Bye.
Related and Popular Posts:
The Not-To-Do List: 9 Habits to Stop Now
The Art of Letting Bad Things Happen (and Weapons of Mass Distraction)
Chapter 6 – The Low-Information Diet: Cultivating Selective Ignorance
How to Outsource the Inbox and Never Check Email Again
Posted on: February 21, 2008.